Framework agreement for art materials and toys.

Background Elverum, Løten, Hamar, Stange, Nord-Fron, Lillehammer, Gausdal, Øyer and Ringsaker municipalities intend to enter into a framework agreement for the purchase of art materials and toys. The aim of the procurement is to cover the contracting authority ́s ongoing need for art materials and toys in an efficient and rational way and at the lowest possible cost for the contracting authority. The procurement shall be carried out in accordance with the requirements and provisions on climate and environment. Tenderers shall use their competence and experience to guide the users in the Procurement Cooperation, so that the best possible terms and procurement flow are achieved throughout the entire delivery period. See the requirement specifications for further clarifications. Tenderers shall use their expertise and competence to contribute to fulfilling the aim of the contract. Description of the assignment The procurement is for the delivery of a broad spectrum of art materials and toys suitable for nurseries, schools and before-and-after-school care. The delivery shall cover needs across the municipalities, and comprise both standard assortment and more specialised products within relevant product groups. The assortment shall i.a. include art materials for schools and teaching, toys for nurseries and before-and-after-school care, as well as sensory motor and educational toys. A system is requested that gives users access to a broad, updated and appropriate product range, with clear product information and good ordering possibilities. The framework agreement shall facilitate simple handling of both large and small orders, online orders with updated product data, fixed and predictable delivery routines as well as good user support when choosing products. Tenderers shall contribute with competence and guidance so that the municipalities achieve an effective and flexible use of the contract throughout the entire contract period. The offered products shall be suitable for use in the municipal education and education sector and emphasis will be put on quality, safety and environmental qualities. Further requirements regarding assortment, product categories, ordering system and delivery are stated in the requirement specifications and other procurement documents. This is a framework agreement and does not carry any purchasing obligation from the contracting authorities. Changes in organisation, budget and routines can affect the total volumes. Deliveries The deliveries shall be sent directly to the contracting authority ́s service places that will be in the orders, within normal office hours. Complete delivery includes all necessary documentation. The documentation includes all written material delivered in the contract period. It shall be delivered in a readable electronic format. The materials delivered are the contracting authority ́s property and can be freely used by the contracting authority for this and other relevant purposes. Tenderers shall hold a start-up meeting at the latest 2 weeks after the contract has been signed, where the contracting authority shall be invited.