Multi-functional machines with PaperCut compatibility
TED (EU)
OFA IKS
Norway
NOK 15m
2 Nov 2026
Description
OFA IKS is holding this procurement on behalf of the owner municipalities in the OFA cooperation to establish a new framework agreement for multi-function machines (MFP) and associated services. The municipalities have a significant and varying need for printing, copying and scanning. The current machinery consists of both leased and self-owned multi-function machines of varying ages, capacity, functionality and remaining lifetime. At the same time, the municipalities ́s sizes, organisation and patterns of use vary. There is therefore a need for a flexible and future orientated contract that supports both standardisation and local adaptations. The aim of the procurement is to establish a joint framework agreement that gives municipalities access to a predictable, cost efficient, safe and stable operation of the multifunction machines. The contract shall facilitate for gradual replacement and modernisation of the machinery, at the same time that the existing systems can be continued where appropriate. The municipalities have already adopted PaperCut as a joint system for secure printing and print out administration. The procurement does not, therefore, include a new print management system. It is a fundamental prerequisite that the offered multi-function machines are fully compatible with PaperCut and can be integrated seamlessly in the contracting authority ́s existing printout environment. For most of the municipalities in Agder, the ICT services are delivered through intermunicipal cooperation or companies, whilst some municipalities still have their own IT environments. This means that ordering routines, approval processes, invoicing and follow-up vary between the individual contracting authorities. Tenderers must, therefore, be able to handle different organisational models within the framework of the agreement. Through the procurement, OFA IKS would like to establish a long term and sustainable delivery model that safeguards the municipalities ́ need for quality, security, flexibility and good total economy. The procurement shall contribute to better management of the machinery, reduced administrative load, effective use of resources and relevant environmental gains. 2. Description of the assignment The assignment includes the delivery of multi-function machines and the accompanying services to municipalities and entities included in the framework agreement. The delivery shall cover the need for printing, copy and scanning at different types of locations and organisations, from smaller administrative units to larger environments with a high document volume and advanced function needs. The contract includes, among other things: hire of multi-function machines delivery and replacement of equipment installation, configuration and commissioning service and maintenance technical support and user follow-up. ongoing consultancy services and agreement follow-up. reporting and management information The tenderer shall offer a flexible delivery model that supports gradual renewal of the machinery and ensures stable operation in periods where new and existing systems must function parallel. The contracting authority reserves the right to procure used multi-function machines by the supplier, or others where appropriate. We request an overall delivery with particular emphasis on quality, service, security, flexibility and life cycle costs. Further requirements for functionality, services, service levels and documentation are in the tender documentation ́s other parts.
The record
As published. The notice text stays with the publisher.
Buyer
Country
Norway
Category
Office and computing machinery, equipment and supplies except furniture and software packages · Office and computing machinery30121100, 30125120, 30000000, 30232100, 30121000, 30121200, 30123000, 30120000, 30125000, 30124000, 30100000
Contract value
NOK 15m
Deadline
2 Nov 2026
Published
1 Oct 2026
Languages
English
Source
TED (EU) · 680716-2026
How to bid
Procedure
Negotiated, with a call for competition
Submit your tender at
https://hyyr.no/procurement/cmt16mnbc000004jiss9lmfnt
Submission language
NOR, ENG
Electronic submission
Required
Tender documents
Freely available
Award criteria
Additional fulfilment of the objective of the procurement., Service, support and transition implementation., Environment and circular use of resources, Solution Quality and PaperCut Compatibility, Price and overall economy
How the award is decided
Assessment of how the tenderer facilitates reporting, remote monitoring, management data, administrative support and ongoing contract follow-up, which gives the contracting authority a better overview of use, operation and improvement possibilities., Assessment of the tenderer's delivery model for installation, commissioning, service, response times, follow-up, reporting, handling of mixed machines and the ability to carry out gradual replacement with stable operation during the transition period., Assessment of relevant climate and environmental properties at the delivery, including lifetime extension, correct dimensioning, energy efficiency, reuse/reuse, return schemes, material and consumption optimisation as well as other circular economic measures that provide relative environmental gains., We have made requirements for a zero emission delivery, which is a central part of the company ́s procurement strategy. This will give a greater reduction in emissions of C02 than we considered possible by weighting other elements in the award criteria. After a thorough assessment, there are explicit requirements regarding the machines' environmental properties. In this way we handled both the delivery of machines with zero emissions, as well as ensured the most climate and environmentally friendly new machines. We have also included the possibility of used machines in the competition. In addition we have 5% weighting on the award criteria stated as a ought-requirement. Our assessment is that this is the absolute best combination., Assessment of documented technical and practical compatibility with PaperCut, copy/print/scanning functionality, operation security, administration, authentication, scanning flow and the quality of the proposed system in the existing print environment., An assessment of the combined pricing model for machines, service, consumption, replacement and any additional services, with emphasis on competitive total economy and flexibility in a gradual replacement model.
Contract terms
Type of contract
Supplies
Place of performance
NOR
Duration
47 months
Framework agreement
Yes, without reopening competition
Dynamic purchasing system
No
EU funded
No
Contact the buyer
sturle@ofa-iks.no, geir.bruli@kvinesdal.kommune.no, katrine.austrud@lindesnes.kommune.no, Elin.Rugland.Falkum@lyngdal.kommune.no, post@sirdal.kommune.no, postmottak@agderfk.no, kjell.sverre.drange@akt.no, post@risor.kommune.no, post@tvedestrand.kommune.no, postmottak@birkenes.kommune.no, ddv_post@ddv.no, Leann.B.Martinsen@farsund.kommune.no, ak.anskaffelser@arendal.kommune.no, post@avfallsor.no, post@bygland.kommune.no, post@bykle.kommune.no, post@e-h.kommune.no, post@valle.kommune.no, Tor.Ole.Holbek@agderkomrev.no, postmottak@lillesand.kommune.no, post@avigo.no, post@varodd.no, firmapost@varodd.no, post@flekkefjord.kommune.no, post@froland.kommune.no, post@gjerstad.kommune.no, post@iveland.kommune.no, post@vegarshei.kommune.no, marianne.melby@kilden.com, Eddie.Hoel@kbr.no, hilde@listerkompetanse.no, trafikk@kristiansand-havn.no, post.lillesand@kirken.no, post.kjokkenservice@kristiansand.kommune.no, post.pensjon@kristiansand.kommune.no, oyvind.takle@grimstad.kommune.no, post@haegebostad.kommune.no, post@vennesla.kommune.no, post@amli.kommune.no, post@aseral.kommune.no, post@kristiansand.kommune.no, gro.eikeland@vestagdermuseet.no, postmottak@lund.kommune.no, post@a3ressurs.no, post@arkivsentersor.no, kundesenter@varodd.no, postmottak@ikt-agder.no, post@brannsor.no
Phone
+4799296413, 4790874010, +4790582517, +4747367631, +4738379000, +4738 05 00 00, 38038300, 37149600, 371995500, +4737281500, +4738357151, +4747266111, +47 37013000, +47 38177070, 37934700, +4737938500, +4737932300, 37937500, 38 07 27 00, +4737261500, +47 37 26 80 00, +4738144800, 38 32 80 00, +47 37 23 55 00, 37 11 97 00, +4737961200, 37170200, 90 58 11 11, 478 14 000, 941 68 444, +4797090504, +47 37268100, +47 38000970, +47 38107105, +4791649875, +4738349100, +47 38 13 72 00, +47 37 18 52 00, 38285800, +4738 07 50 00, 416 48 744, +4751404700, +47 38152970, +47 38145591, +4737055220, +47 38270110
Address
Kjøita 40, 4630, Kristiansand
Contact point
OFA IKS, Kvinesdal kommune, Lindesnes kommune, Lyngdal kommune, Sirdal kommune, Agder fylkeskommune, Agder kollektivtransport AS (AKT), Risør kommune, Tvedestrand kommune, Birkenes kommune, DDV IKS, Farsund kommune, Arendal kommune, Avfall Sør AS, Bygland kommune, Bykle kommune, Evje og Hornnes kommune, Valle kommune, Agder Kommunerevisjon IKS, Lillesand kommune, Avigo, Varodd AS, Varodd Eiendom AS, Flekkefjord kommune, Froland kommune, Gjerstad kommune, Iveland kommune, Vegårshei kommune, Kilden Teater og konserthus AS, Kristiansandsregionen Brann og Redning IKS, Lister Kompetanse AS, Kristiansand Havn KF, Lillesand kirkelige fellesråd, Kjøkkenservice industrier AS, Kristiansand kommunale pensjonskasse, Grimstad kommune, Hægebostad kommune, Vennesla kommune, Åmli kommune, Åseral kommune, Kristiansand Kommune, Vest-Agder museet IKS, Lund, A3 Ressurs Vennesla AS, Arkivsenter sør IKS, Varodd Synergi AS, Varodd Inkludering AS, Varodd Utvikling AS, Varodd Velferdsteknologi AS, IKT Agder IKS, Brannvesenet Sør IKS
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Framework agreement for multi-function machines - Cooperating municipalities.
NorwayFauske kommune
Closes: 19 Oct 2026
Notice data is reused from official sources: Tenders Electronic Daily (TED), published by the Publications Office of the European Union under Commission Decision 2011/833/EU; oeffentlichevergabe.de and TenderNed, published under CC0; BOAMP, published under the Licence Ouverte 2.0; Find a Tender, published under the Open Government Licence v3; and e-Zamówienia, the Plataforma de Contratación del Sector Público and the Piattaforma di Pubblicità a Valore Legale published by ANAC, Doffin and Hilma, published by their national authorities. Each notice links to the original, which is the version that governs.
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