Procurement of a system for registering hours and work planning.

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TED (EU)

All open tenders in Norway

Oslo kommune v/ Økonomi- og forvaltningsetaten

Norway

NOK 281m

13 Nov 2026

Description

Oslo municipality needs a cloud based (SaaS) system that can provide system support for the below main functions for both daytime employees and rota works. a) Function for registering and approving time and absence. b) Function for compliance with legislation and contracts. c) Function for work hours planning d) Function for management, decision support and reporting. The system shall cover the needs of all the municipalities ́entities and service areas, with the exception of educational personnel (the Agency for Education/Schools). The system's main functions ought to be able to be used by the municipality ́s new districts as of 1 January 2028, cf. the approved district reform. There is a need for a system that is secure, flexible and scaleable. This means i.a. a solution that: * can collect and use master data and other requested data from the municipality's internal systems. * structures data, so that they can be coordinated and reused, as well as exchanged across systems and applications. * uses artificial intelligence, rule engines and equivalent forms of automation to improve functionality, user experience and efficiency in work processes. * provides employees and managers with a seamless path to registration of time and work planning with simple navigation and work flow and a high degree of self-service. * have flexible architecture for handling changes in the municipality ́s organisation, legislation and agreements as well as technological developments in the market.

The record

As published. The notice text stays with the publisher.

Buyer

Oslo kommune v/ Økonomi- og forvaltningsetaten

Country

Norway

Regions (NUTS)

Oslo

Category

Software package and information systems · Security, firefighting and defence equipment · IT services, consulting and software development48000000, 35125200, 48330000, 48450000, 48451000, 72000000

Contract value

NOK 281m

Deadline

13 Nov 2026

Published

13 Oct 2026

Languages

English

Source

TED (EU) · 711060-2026

Full notice and tender documentsTender documents

How to bid

Procedure

Negotiated, with a call for competition

Submit your tender at

https://app.artifik.no/procurements/9684

Submission language

NOR

Electronic submission

Required

Tender documents

Available on request

How the award is decided

Total price for the duration of the agreement, Functional requirement specifications, User Experience Requirement Specifications, Technical requirement specifications, Requirement specifications for establishment and training., Service level requirement specifications, The contracting authority would like to meet the need for a system for registering hours and work plans, which is primarily a service procurement (SaaS), which shall i.a. ensure that Oslo municipality can comply with the law and contract works. The procurement is for a very limited degree of travel activities and it will only take place in the case of any physical consultancy services from the chosen tenderer. A direct climate footprint as a result of the procurement is therefore expected to be of a modest character. If a consideration takes the sub-supplier chains, possible climate footprint and environmental impact may arise for the operation of a computer centre. The service provider ́s influence over this energy consumption and the possible environmental impact is, however, very limited and it is aimless for Oslo municipality to emphasise or set requirements in the requirement specifications of the above in this procurement. Based on this, the procurement is, in its nature, to have immaterial climate footprint and environmental impact, and therefore falls under the exception rule in PPR § 7-9 (5).

Contract terms

Type of contract

Supplies

Place of performance

NO081

Duration

120 months

Framework agreement

No

Dynamic purchasing system

No

EU funded

No

Contact the buyer

Email

postmottak@okf.oslo.kommune.no

Phone

+47 21802180

Address

Grensesvingen 6, 0663, Oslo

Website

https://www.oslo.kommune.no

Contact point

Ebbe Hoel Sørensen

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