bpha - Active Fire Safety Systems and Remedial Works

Services Bedford Pilgrims Housing Association (bpha) is seeking to appoint a single provider to deliver the inspection, testing, servicing, maintenance and repair of active fire safety systems across its residential property portfolio. The systems in scope include fire detection and alarm systems, emergency lighting, smoke ventilation and dampers, and dry risers. The contract also covers a 24-hour emergency call-out service, compliance data and reporting, and waking watch and temporary works. The provider will work with bpha’s asset management system and contact centre, and will be managed through a performance framework of key performance indicators. The contract will start on 1 April 2027 for an initial term of three years, with options to extend by two years and then by one year, to a maximum of six years. Work will be ordered as and when required, and bpha does not guarantee any volume or value of work. The procurement uses a competitive flexible procedure in two stages. In the first stage, bidders complete a pass/fail Procurement Specific Questionnaire and a scored Quality Schedule, and at least four bidders will be shortlisted. In the second stage, shortlisted bidders receive the full specification, pricing and contract documents, submit tenders and attend interview. A Bidders’ Briefing will be held on Microsoft Teams on 23 November 2026.