Geographical information systems - VOIS

Procedure

Open - anyone may submit a tender

Submit your tender at

https://hyyr.no/procurement/cmw6atxdq002708lb0pqoqm1o

Submission language

NOR

Electronic submission

Required

Tender documents

Freely available

Award criteria

Price, Quality, Climate and environment

How the award is decided

It is the total price for the estimated amount in the contract period ́s first four years, which will form the basis for the evaluation of the award criteria price. The prices shall be stated in the price form. All items in the price form shall be filled in. A fixed price for implementation shall be stated in the price form. All costs connected to the implementation shall be included in the fixed price. The price shall, as a minimum, include the preparation of a plan for the implementation phase together with the municipalities, assistance with the establishment of joint map inspections, migration of data, establishment of new systems including integrations, training of users, and acceptance test. Furthermore, an annual cost shall be stated. Fixed price for a comprehensive system in accordance with the requirement specifications (all parts of the system). This includes all subscriptions, operation, backup, maintenance, upgrades, documentation, all integrations and user support. There shall be unlimited number of users (free use) of the systems that are delivered. An hourly rate shall also be given for consultancy services. The hourly rate shall cover all costs connected to the consultancy assistance, including travel time, travel costs, fare and any overnight stays. Other supplements cannot be invoiced without this being agreed in writing in advance. The portion of Larvik municipality is calculated in accordance with the fixed distribution keys in the price form. The evaluated price includes all six municipalities, including Larvik., The response to the award criteria quality shall together be at maximum 100 pages. The contracting authority ́s text will be in addition to the tenderer ́s response. Pages beyond this will not be evaluated. Documents that are not requested shall not be enclosed. Tenderers are asked to fill in their response in the Annex - Response Form - Award Criteria. The tenderer ́s response will particularly be assessed based on user interface, functionality, flexibility, integration options and access to user support. If relevant, tenderers are encouraged to illustrate the response with screen shots and/or video to make the evaluation as simple and clear as possible. Evaluation of quality criteria The contracting authority will award points on a scale from 0-10 according to this table: 10 - The best response. 9-8 - Close to the best response, but with some weaknesses. 7-6 - Weaker than best reply. 5-4 - Much weaker than best response. 3-2 - Very much weaker than best response. 1 - As far as fulfilled as a minimum, in order to achieve character. 0 - The response ́s content is unacceptable, or it is not possible to evaluate. Normalisation If the evaluation shows that no one has achieved 10 points on one or more criteria, the achieved score will be normalised. The normalisation will be in accordance with the following formula: (10/best score) * achieved score = normalised score., The main part of the contract is to deliver software as a cloud service. This service involves access to software over the internet, as well as operation and maintenance of the cloud service. The contract also includes services connected to establishing such as facilitating and implementing the service. The contract will also include consultancy services throughout the contract period. For the part of the contract that includes consultancy services, this is a category that, in accordance with its nature has a climate footprint and an environmental impact that is immaterial. This part of the agreement includes: only human labour, nor do they travel during work hours that are of importance. The environmental impact on this contract is deemed to be connected to the software delivered as cloud service. The software involves the use of a computer centre, which is delivered by the cloud service provider. A computer centre must be seen to have a significant climate footprint and impact on the environment due to a large need for energy and equipment. The software may not be delivered without the data centre service. This contract also includes other services connected to the software being provided as a cloud service at an external data centre, namely security and data processing requirements. Computer centre and the centre ́s location is, thus, connected to the contract. VOIS has previously used award criteria to safeguard environmental considerations in connection with procurement of cloud services. It has been difficult to find good criteria that hit, that have connection to the contract ́s delivery and that the tenderers have the possibility to influence. The information that has been given by tenderers under the criteria has been not very binding and it has been difficult to comparing tenders. Tenderers who submit a tender rarely have direct control over the emissions that are of the greatest importance, namely a computer centre that is used by the cloud service. It is often major international actors, where Norwegian suppliers seem to have little influence on the possibility. The is therefore risky for both parties to commit to concrete requirements and tasks. We therefore believe that it is better to make requirements for continual environmental improvements to the performance in the contract. This will also involve working with their own sub-providers of cloud services. The market is developing. By ensuring that the tenderer will have to deliver better environmental services over time, we avoid criteria becoming outdated and that they have a low real effect. Based on this, it was considered that the climate and environmental requirements for the delivery of the software provide better climate and environmental effect than the use of climate and environmental considerations as the award criteria in the competition, cf. the Procurement Act § 5 b.

Type of contract

Services

Place of performance

NO093

Your tender must stay valid for

180 days

Framework agreement

No

Dynamic purchasing system

No

EU funded

No

Legal basis

32014L0024

Email

lillian.berheim.skaleskog@sandefjord.kommune.no

Phone

+4790567394

Address

Sandefjordsveien 3, 3208, Sandefjord

Contact point

VOIS