NCC1730 Bulk Vehicle Fuel Management System

Goods This procurement covers the supply, installation, configuration, integration and support of a Fuel Management System to be used by the Council's Fleet Service and authorised Council users. The system is required to support the following areas: • Fuel dispensing control and transaction recording across all bulk fuel sites. • Access control for vehicles and drivers using RFID, card-based and future nozzle-based options. • 24/7 unmanned operation with local transaction storage and automatic synchronization. • Remote monitoring and control of fuel dispensing equipment. • Real-time tank monitoring and stock management. • Book stock versus gauge stock comparison and discrepancy detection. • Alarm and notification for abnormal losses, suspicious activity, equipment issues and faults. • Management of Diesel, Unleaded Petrol and AdBlue. • Support for dual-nozzle pumps, shared tanks and up to four pumps per terminal. • Integration with ERP system, fuel card providers, fleet management systems, telematics systems and BI tools. • Reporting and management information including carbon reporting, usage trends, MPG and exception reports. • Full audit trail and role-based access control. • Unlimited authorised users with web-based access. • Hardware supply, installation, commissioning and ongoing maintenance. • System administrator training and ongoing support. • Scalability to support future AdBlue tanks and additional sites, tanks, pumps or access-control technologies.